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These tips for productivity will help you manage your time, energy, and attention better — and, as a result, do more. Time is the most valuable resource that we have.
1. Spend less time on important things. When you have a limited amount of time, you will have to force yourself to strain in order to do everything in a short time.
2. Stop watching TV. According to some estimates, on average, we spend 13.6 years of life on watching TV. This time could be spent on something more useful.
3. Record what you spend time on. So you can see how much time is wasted, and assess what it would be better to spend.
4. Refuse to do things that take your time, energy and attention and give little in return.
5. Stop striving for the ideal. Know when it’s time to say stop. This is especially true of not particularly important things like cleaning.
6. Start a “technical” day. Transfer all household chores like washing, cleaning, and shopping for one day so that you don’t spend time on the rest of the week.
7. Write messages briefly and to the point, no longer than five sentences. So you will spend less time answering emails.
8. Leave Work on Time. Try to do this always. Don’t bring your work with you – leave work at work and enjoy your time!
9. Stop sorting mail by folders, it only complicates the search for the necessary letters.
10. Learn to type blindly. The average typing speed is about 40 words per minute, while with blind typing it increases to 60–80 words.
11. Keep track of how you spend time at the computer, using the RescueTime program. It works in the background and it notes how much time you spend on different sites.
12. Save a large part of your income – this way you will be able to finish working and go on a well-deserved rest.
13. Make a list of your most important duties, and then think which of them you would choose if only three could be performed per day. It means that 80-90% of your time should be devoted to these tasks.
14. Reduce time to do some work, if it goes too hard. This method will help gradually introduce new habits. For example, if you find it difficult to meditate for 15 minutes, try to devote 10 or at least 5 minutes to it. And over time you get involved.
15. Every day, perform at least one important, but the non-urgent task, so as not to forget to move towards your goal.
16. Use the Pomodoro method. According to this method, you need to work in intervals of 25 minutes, and then take a five-minute break.
17. Make a list of important things you can do when you want to procrastinate. So you will do something useful, and get distracted.
18. Live by the rule of two minutes. If the task takes less than two minutes to complete, do not delay it and put it on the to-do list, but do it right away.
19. Plan your free time. When it is clearly structured, we enjoy it more.
20. Determine what task to do next, evaluating four factors: the conditions in which you are (at home, at work), how much time you have, how much strength you have, and what tasks are most important.
21. Be aware of how you spend your time. For example, put a reminder on the phone every hour.
22. Sometimes take time to completely disconnect from work.
23. Plan. Every minute you spend planning will save you five minutes when doing things.
24. Remember that when people say “I don’t have time for that,” they actually show how important is this task to them.
25. Wait before sending an important letter or message. Give yourself some time to collect your thoughts, then your answer will be meaningful.
26. Exercise. This not only energizes but also improves health, improves mood and helps to sleep better.
27. Eat well. The worse you eat, the faster you run out of energy and the less power you have to do.
28. Drink coffee, only when you need to concentrate and recharge your batteries.
29. Do not drink many cups of coffee in a row, after caffeinated beverages, drink water and do not consume caffeine on an empty stomach.
30. Avoid caffeine 4-6 hours before bedtime. That is how long it works after consumption.
31. Drink more water. It improves metabolism, helps eliminate toxins and even suppresses appetite.
32. Keep a food diary. Those who keep records of their food, usually not overeat.
33. Get enough sleep. Sleep improves concentration and attention, reduces stress and reduces mood swings.
34. Do not drink alcohol before bedtime. It worsens the quality of sleep, which means that the next day you will be lethargic and unhappy.
35. Sleep during the day. If you feel that the energy is running out, try to lie down for a while. This will replenish strength and help avoid burnout.
36. Constantly evaluate how much energy you have, and act in accordance with your condition. If you are tired, it is better to take a rest, and when you are full of strength, take on difficult tasks.
37. Calculate the time of day when you are most productive, recording the growth and decline of energy every day during the week.
38. Paint the walls of the office in the correct color. It is believed that blue stimulates the brain, yellow – emotions, red – the body, and green creates a sense of balance.
39. Do not use electronic devices before bedtime: they emit blue light, and it makes it difficult to fall asleep.
40. Prefer natural light. Daylight reduces stress and energizes.
41. Buy computer glasses. It makes the screen looks warmer. Unlike blue light, warm lighting does not slow down the production of melatonin and does not interfere with sleep.
42. Find ways to relieve stress that help you. For example, you can play sports, read, listen to music, go for a walk, meditate, go for a massage, have a creative hobby.
43. Take breaks while working. This makes it possible to distract, gain strength, find a new way to solve the problem.
44. Start from small. The less change you want to make in your life, the greater the likelihood that you will actually take this step.
45. Notice when you criticize yourself without a reason. According to David Allen, the creator of the GTD method, 80% of what we say to ourselves is negative comments.
46. Make more friends in the office. This not only increases job satisfaction and interest in it but can also help you advance through the ranks.
47. Look in your calendar with whom you have met over the past few months. Think about which of these people especially inspired or motivated you. Try to spend more time with them.
48. Lower your expectations. This will help to relax, get more pleasure from life and not worry about the opinions of others.
49. Understand that nobody cares about your success, income, and appearance. Realizing this, you will feel that you are freer than you thought.
50. Use visualization to be more productive. Imagine that tomorrow you need to leave the city for a month. What kind of things would you do before leaving? So you will understand what you need to do first.
51. Do not try to always avoid conflicts. A moderate state of stress only increases productivity.
52. While working, turn on background noise, for example on the Coffitivity website. It imitates the sounds of cafes, and this, according to researches, increases productivity and adjusts to the creative mood.
53. Every day, remember three things for which you are grateful. It trains the brain to look in life not negative, but positive.
54. Every day, write one positive impression. So the brain will experience it again, and it will charge with energy and makes you happier.
55. From time to time do not forget to relax. You are not a robot and you cannot be productive all the time.
56. Meditate. This will teach to focus on one subject better than any other activity. In addition, soothing meditation increases blood flow to the brain, helps fight procrastination.
57. Avoid multitasking. It reduces productivity and concentration, leads to errors and stress.
58. Write down every day what you need to do, with whom to contact, any thoughts and ideas that are spinning in your head.
59. Include in your diet products that improve attention: blueberries, green tea, avocados, leafy greens, oily fish, dark chocolate, flax seeds, nuts.
60. After you have finished some task, clean up after yourself so that next time it will be easier to start. For example, immediately after a meal, wash the dishes, and after training, fold into shape the athletic form.
61. Slow down. We often live on autopilot, not noticing anything around. Try to do everything consciously: this way you will distribute attention better and, accordingly, keep up with more.
62. Disconnect from the Internet when you need to do something important. So you will have less chance to escape.
63. To avoid temptation, pre-play in my head the development of events. For example, if you strive for a healthy diet, imagine that on the way home you do not go to McDonald’s and do not buy fast food.
64. Use your smartphone less: it constantly distracts your attention and even harms relationships.
65. For the period from 8 pm to 8 am, turn on the flight mode on your phone. This will help you fall asleep faster and not be distracted on the social network at bedtime and immediately after waking up.
66. At the beginning of the day, determine the three results that you want to achieve today. So you will help yourself to focus on the most important thing.
67. Do not focus on doing as much as possible. The main thing is to do what is important to you. When you know why you want to do this or that, you do it faster.
68. Develop in yourself the mindset of growth. Successful people are distinguished by the belief that their abilities are endless.
69. Set clear, measurable goals, limited in time, but achievable. Then it will be easier to achieve the desired.
70. Stop mindlessly surfing the Internet, try to do it consciously. To do this, take frequent breaks and focus on what you need to do.
71. Disable notifications for new messages. It does not take much time, but they are very distracting.
72. When you need to fully immerse yourself in work on a project for a day or two, set up an autoresponder in your email. For emergency contact, you can specify your phone number.
73. Do not respond to every new email right away; check your email on a schedule several times a day.
74. Identify the key habits that you would like to develop. When they are strengthened, they will change the rest of your life. For example, the key may be the habits of cooking at home, getting up early, spending more time with your family.
75. Make bad habits more costly by agreeing to pay the fine for each.
76. Encourage yourself. Changing one’s behavior is not easy, and the reward for moving toward the goals set will help to strengthen new habits.
77. Keep everything that distracts you, away from yourself, at least 20 seconds walk. To get distracted by something, you first have to get to this object.
78. Listen carefully to the interlocutor. This will teach to better understand people, help strengthen relationships and avoid misunderstandings.
79. Every day, spend time, energy, and attention on six important areas of life: health, emotions, career, finances, relationships, and rest. Try to develop them in a balanced way.
80. Always have a specific goal. When you constantly ask yourself why you are doing this or that thing, you begin to see how it relates to what is important to you.
Final thoughts on 80 tips for productivity – how to manage your time, energy, and attention
There are 80 tips! But this doesn’t mean that you need to start doing each tip. Just read, realize which one will suit you the most and gradually move to your goal!
Cover photo by J. Kelly Brito on Unsplash